Privacy Policy

April 13, 2022
i Cubed Systems, Inc.
Tsutomu Sasaki, President and CEO

In consideration of the fact that we engage in development and provision of services based on information technology as a software platform vendor, upon recognition that personal information is important property of individuals, we will establish a personal information protection management system and strive for continuous improvement thereof, to properly acquire, use and provide personal information, comply with laws and regulations regarding personal information and prevent and rectify leaks, etc. of personal information.

• Proper acquisition, use and provision of personal information
  We will properly acquire, use and provide personal information. We will specify the purpose of use to the extent possible during acquisition, and take measures to prohibit the handling of personal information beyond the range necessary to achieve the specified purpose of use to prevent this, and in principle, we will not provide personal data to third parties without the consent of the individual. Furthermore, when providing personal data to a third party, and when outsourcing business processing, we will conclude contracts so that the personal data will not be leaked or re-provided, and have those parties implement appropriate management.
  * For details on the purpose of using personal information, please refer to our “Handling of Personal Information.”
• Prevention and correction of leaks, etc. of personal data
  We will prevent leaks, loss or damage of personal data by operating a reasonable security management system according to the importance of the personal data, and should any leak, etc. occur, we will strive to rectify it in consideration of internal and external opinions and suggestions.
• Compliance with laws and regulations and other norms regarding personal information
  We will comply with the laws and regulations related to personal information including the Act on the Protection of Personal Information, as well as the guidelines and other norms set by the government, while paying attention to their enactment and revision as well.
• Continuous improvement of personal information protection management system
  We appoint a personal information protection manager, give responsibility and authority for the implementation and operation of the personal information protection management system thereto, and continuously review and improve the contents of the personal information protection management system.
• Contact information
  We will strive to respond appropriately to inquiries and complaints regarding personal information. For inquiries regarding our handling of personal information and the personal information protection management system, please contact us at the following contact point. In addition, for requests for disclosure, correction, suspension of use, etc. of retained personal data, and disclosure of records of provision to third parties, etc., please see Matters for Notification Regarding Retained Personal Data" below.

• Name of the company, address and name of representative
  i Cubed Systems, Inc.
  4th Floor, Dai'ichi Myojo Building, Tenjin 4-1-37, Chuo-ku, Fukuoka 810-0001
  Tsutomu Sasaki, President and CEO
• Purpose of use of personal data retained by us
  For the purpose of use of our retained personal data, please refer to "1. Purpose of use of personal information" of our “Handling of Personal Information.”
• About measures taken for the security management of our retained personal data
  (Formulation of basic policy)
  For the proper handling of personal information, we have formulated a Privacy Policy regarding “compliance with relevant laws and regulations, and guidelines, etc.” and “contact point for handling questions and complaints,” etc.
  (Development of discipline regarding the handling of personal data)
  We have put in place basic handling methods for acquiring, using and storing personal data, etc.
  (Organizational security management measures)
  In addition to conducting regular self-checks regarding the handling status of personal data, we also have other departments and external parties carry out audits.
  (Personnel security management measures)
  We provide regular training to employees regarding points to note on the handling of personal data.
  (Physical security management measures)
  We take measures to prevent theft or loss, etc. of devices, electronic media and documents, etc. that deal with personal data.
  (Technical security management measures)
  We have introduced mechanisms to protect information systems that deal with personal data from unauthorized access or software from the outside.
• Where to file complaints regarding the handling of retained personal data
  

  4th Floor, Dai'ichi Myojo Building, Tenjin 4-1-37, Chuo-ku, Fukuoka 810-0001
  
  i Cubed Systems, Inc.
  Personal Information Inquiry Desk

  Email:privacy@i3-systems.com

• Name of the authorized personal information protection organization with which we are affiliated and the contact point for requests for resolution of complaints
  We do not belong to an authorized personal information protection organization.
• Procedures for disclosure, etc. of retained personal data (*The same shall apply to disclosure procedures for “records related to provision to a third party” and “records when receiving provision from a third party” created by the us)
  (i) Where to make a request for disclosure, etc.
  Please mail us the documents prescribed by us as described in the subsequent item.
  (ii) Document formats to be submitted when requesting disclosure, etc. and other methods for requesting disclosure, etc.
  ・- Application form for requesting, etc. retained personal data prescribed by us (as the disclosure method, please select either sending as an e-mail attachment, or written reply. If no selection is made, we will reply in writing.)
  - One copy of an official document with a photo that can be used for identification
  (iii) How to confirm that the person making the request for disclosure, etc. is an agent If the person requesting disclosure, etc. is a legal agent of a minor or an adult ward, or an agent delegated by the principal to make request for disclosure, etc., in addition to the documents as referred to in the preceding paragraph, please enclose the certification materials or power of attorney prescribed by us.
  (iv) No fee will be charged for requests for disclosure, etc.